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DPA-Guidence-flowchart
Data Sharing/Processing criteria HouseBuilding Build to rent Living, Letting, Property Management
Data Sharing/Processing criteria
  • House Purchasers -existing and potential
  • Customers of Developments if we are the subcontractor/data processor

Unlikely to have individual customers, but we could be subject to a Data Processing Agreement as a subcontractor/data processor Name/Address contact details if asa subcontractor

Tenants, Private Landlords

Staff - existing, recruitment, left/retired

Personal Data Categories (information that may be shared)
  • Name, Address Contact (phone/email)
  • CCTV
  • Sales telephone recordings
  • Online Identifiers
  • Legal Checking services

Unlikely to have individual customers, but we could be subject to a Data Processing Agreement as a subcontractor/d ata processor Name/Address contact details if asa subcontractor

  • Name, Address
    Contact (phone/email)
  • CCTV
  • Online Identifiers
  • Door card security system data
  • Bank details
  • Salary/Occupation •References
  • Identity information
  • Criminal/Credit checks
  • Name, Address
  • Contact (phone/email)
  • CCTV
  • Door card security system data
  • Bank details
  • Pension details
  • Sickness, pay, tax, holiday records
  • Special category data - ethnicity, health, religious etc
  • References & Employment history
  • Identity information
  • Criminal/Credit checks
  • Biometric scanning

Processor types we may share data with

Name/contact details provided to 3rd parties to carry out a task on our behalf Information stored/hosted on 3rd party databases/servers/cloud
Data warehouse archive & destruction

If we act as a subcontractor/ data processor we in turn may subcontract and share the Data Controller's customer personal data.

Name/contact details provided to 3rd parties to carry out a task on our behalf Information stored/hosted on 3rd party databases/servers/cloud including apartment services/social media applications Credit reference agencies and checking services - tenant onboarding

Data warehouse archive & destruction

Name/contact details provided to 3rd parties to carry out a task on our behalf
Information stored/hosted on 3rd party databases/servers/cloud
Credit reference agencies and checking services
Data warehouse archive & destruction Employee service providers

Examples

Subcontractors, service providers(cloud/web/Coins/Connections), Worldcheck

If we need to subcontract

Subcontractors, service providers, Spike Global, Rentprofile
Amazon Web Services, Mimecast, Pension Providers, Coins Employee Services, Bodet Time & Attendance.